The initial observation: we needed to secure and streamline the process of signing our contracts.
Indeed, we noted several areas for optimisation:
Given the development of remote exchanges (pandemic, international expansion, remote work between sites), signing in a dematerialised way was essential.
The signature process involved numerous low value-added tasks such as printing/scanning/mailing, and these tasks needed to be lightened to save time on a daily basis.
Finally, we wanted to facilitate the follow-up of signatures and secure the storage of the final document.
The partnership with Bechtle Comsoft facilitated the start of the project. In addition to the initial training provided, we benefited from their feedback from other customers and also from their proximity and responsiveness in answering our questions. Furthermore, together we developed a flow on Powerautomate. This flow allows us to automatically save a copy of each final document in a SharePoint. This space ensures that we have all the originals in one place and secures the flows.